How to Custom Design E-mail Notices

There are sample notices for email, print, and SMS in koha, which are used in koha on various occasions like account creation, check-in, checkout, overdue, etc. We can customization the content of these notices as well as the subject of the email or SMS. 

Let us know how to customize the various Email notices:-

1. Check out 

Open Koha staff interface

Tools→Notices & Slips ⇢ CHECKOUT

Click the edit button to customize



1 Name: notice name e.g  Check-Out
2. Massage Subjects: Subject body for notice
3. insert: Copy and Paste the HTML script given below
4. Save: finally save 






<p>Dear <strong><<borrowers.title>>. <<borrowers.firstname>>

<<borrowers.surname>></strong></p>

<p>The following item has been&nbsp;<strong>returned to the library</strong>:-</p>

<table style="width: 406px;" border="1" cellpadding="0">

<tbody>

<tr>

<td width="193">

<p><strong>Library Card No.</strong></p>

</td>

<td width="207">

<p><<borrowers.cardnumber>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Name</strong></p>

</td>

<td width="207">

<p><<borrowers.title>>. <<borrowers.firstname>>

<<borrowers.surname>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Barcode / Accession No.</strong></p>

</td>

<td width="207">

<p><<items.barcode>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Title</strong></p>

</td>

<td width="207">

<p><<biblio.title>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Author</strong></p>

</td>

<td width="207">

<p><<biblio.author>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Date of Issue</strong></p>

</td>

<td width="207">

<p><<issues.date_due>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Overdue Date</strong></p>

</td>

<td width="207">

<p><<old_issues.returndate>></p>

</td>

</tr>

</tbody>

</table>

<p>This is a system-generated Email.</p>

<p>For more details.&nbsp;<a href="Your kohaOPAC IP/cgi-bin/koha/opac-user.pl" target="_blank">Click here</a></p>

<p><strong>User Name:</strong>&nbsp; <<borrowers.userid>></p>

<p><strong>Password:</strong>&nbsp; <<borrowers.password>></p>

<p><br /> Thank you for visiting <<branches.branchname>></p>


Now follow the same procedure for all the notices and copy and paste the given HTML scripts.

2. Check-In

Tools→Notices & Slips ⇢ CHECKIN→edit
Copy and paste the following HTML codes

<p>Dear <strong><<borrowers.title>>. <<borrowers.firstname>>

<<borrowers.surname>></strong></p>

<p>The following item has been&nbsp;<strong>returned to the library</strong>:-</p>

<table style="width: 406px;" border="1" cellpadding="0">

<tbody>

<tr>

<td width="193">

<p><strong>Library Card No.</strong></p>

</td>

<td width="207">

<p><<borrowers.cardnumber>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Name</strong></p>

</td>

<td width="207">

<p><<borrowers.firstname>> <<borrowers.surname>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Barcode / Accession No.</strong></p>

</td>

<td width="207">

<p><<items.barcode>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Title</strong></p>

</td>

<td width="207">

<p><<biblio.title>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Author</strong></p>

</td>

<td width="207">

<p><<biblio.author>></p>

</td>

</tr>

<tr>

<td width="193">

<p><strong>Date of Return</strong></p>

</td>

<td width="207">

<p><<old_issues.returndate>></p>

</td>

</tr>

</tbody>

</table>

<p>This is a system-generated Email.</p>

<p>For more details.&nbsp;<a href="Your kohaOPAC IP/cgi-bin/koha/opac-user.pl" target="_blank">Click here</a></p>

<p><strong>User Name:</strong>&nbsp; <<borrowers.userid>></p>

<p><strong>Password:</strong>&nbsp; <<borrowers.password>></p>

<p><br /> Thank you for visiting <<branches.branchname>></p>


3. New Account Create

Tools→Notices & Slips ⇢ ACCTDETAILS→edit
Copy and paste the following HTML codes

<p>Dear&nbsp;<strong> <<borrowers.title>> <<borrowers.firstname>> <<borrowers.surname>></strong></p>
<p>Address: - <<borrowers.address>></p>
<p>Email ID: - <<borrowers.email>></p>
<p>Phone No.:- <<borrowers.phone>></p>
<p>Your Library Membership is active and your Library Card is ready to collect from &lt;&gt;.&nbsp;</p>
<p>Your Account Details are:-&nbsp;</p>
<table style="width: 406px;" border="1" cellpadding="0">
<tbody>
<tr>
<td width="193">
<p><strong>Name</strong></p>
</td>
<td width="207">
<p><<borrowers.firstname>> <<borrowers.surname>></p>
</td>
</tr>
<tr>
<td width="193">
<p><strong>Library Card No.</strong></p>
</td>
<td width="207">
<p><<borrowers.cardnumber>></p>
</td>
</tr>
<tr>
<td width="193">
<p><strong>User Name</strong></p>
</td>
<td width="207">
<p><<borrowers.userid>></p>
</td>
</tr>
<tr>
<td width="193">
<p><strong>Password</strong></p>
</td>
<td width="207">
<p><<borrowers.password>></p>
</td>
</tr>
</tbody>
</table>
<p>Please Visit Your Account Details&nbsp;<a href="Your KohaOPAC IP/cgi-bin/koha/opac-user.pl" target="_blank">Click here</a></p>
<p>You are advised to change your default password when you login first time.</p>
<p><strong><span style="text-decoration: underline;">LIBRARY RULES AND REGULATIONS</span></strong></p>
<ol>
<li>Pin drop silence must be observed in the library</li>
<li>Mobile phones or any electronic gadgets are not allowed in the library.</li>
<li>Return the book on the given due date or get renew, otherwise you have to pay fine &nbsp;accordingly</li>
<li>Don&rsquo;t write anything on the Books, Journals and newspapers</li>
<li>Book will not be re-issued if that will be on reserved by another user.</li>
<li>For more rules and regulations, visit the library.</li>
</ol>
<p>If you have any problems or questions regarding your account, please contact the Library.<br /> &nbsp;<br /> &nbsp;Thank you<br /> &nbsp;Librarian,&nbsp;<br /> &nbsp;<<branches.branchname>></p>

3. OverDue Reminder

Tools→Notices & Slips ⇢ ODUE→edit
Copy and paste the following HTML codes

<p>Dear <strong><<borrowers.title>>. <<borrowers.firstname>> <<borrowers.surname>></strong></p>
<p>Library record shows that you have books that are overdue. Please return them to the library as soon as possible.<br /> If you have registered a password with the library, and you have a renewal available, you may renew online. If an item becomes more than 15 days overdue, you will be unable to use your library account until the item is returned.<br /> <br /> The following item(s) is/are overdue:-</p>
<p><strong>Title</strong>: - <<biblio.title>></p>
<p><strong>Author</strong>: - <<biblio.author>></p>
<p><strong>Accession No. /Barcode</strong>: - <<items.barcode>></p>
<p><strong>Overdue Date</strong>: - <<issues.date_due>></p>
<p><strong>Fine Amount</strong>:-<<items.fine>></p>
<p>If you would like to renew your items, please log into your account to <strong><a href="Your Koha Opac IP">Click Here.</a></strong></p>
<p><strong>User Name: </strong><<borrowers.userid>></p>
<p><strong>Password: </strong><<borrowers.password>></p>
<p><strong>This is a system-generated email. Please do not reply to this email.</strong></p>
<p>Librarian,</p>
<p><<branches.branchname>></p>

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